Project execution is not a cakewalk. A determined planning, responsible execution and the extra-mile initiatives take it to completion. One also needs to lead a team and develop an organized system to work smart and not hard. The techniques to be used must be supplemented by up to date research. More than that one need to grace under pressure to accomplish a successful project execution. In today’s world, hiring a project management consultant is now an increasing necessity.
In this article, you will get to know some tips to strategically execute a project. But let’s start with the basics and understand the project execution process.
What Is Project Execution?
The longest phase in the project life cycle is considered as project execution. In the project execution process,
- Planning of all the activities is carried out, deliverables formed and then presented to the board.
- Combined with a round the clock supervision over all activities to create deliverables as outlined in the project execution plan.
- Anticipation of mistakes in the early planning and execution phase to reduce damage & time wastage to its minimal.
How to Successfully Execute a Project on Time?
According to Greg Cimmarrusti, “Being a project manager is like being an artist, you have the different colored process streams combining into a work of art.” You must be wondering why I am using quotes to describe project execution because I found this quote accurate.
All we have at the very beginning is just an idea, but the rest depends on one creating and experience. There’s a big gap between planning and implementation and a person well-versed in implementation must be a part of a planning team to keep the plan open for variations that are encountered on site. Meanwhile one needs to be aware of his actions, one wrong left or right can take you long into a way-road, returning from where cost both time and capital.
Here are some maneuverings to broaden the efficiency during planning & execution of a project.
Step #1: Manage Team Communication
The first thing a team needs to bond is good communication and as a team leader or member, it is your responsibility to manage the team and participate in conversations. Schedule weekly meetings and encourage everyone to share ideas. Discuss the next steps in the project and help each other when obstacles arise.
Step #2: Be Open to New Ideas
If one doesn’t need to apply creativity for a project then the one is imitating only. The idea is the base of the project and the backbone behind a successful execution. It is a good decision to involve your team in decision-making to broaden your view and encourage the crowd. Even if they have different ideas than you, still appreciate their effort and suggestions.
Step #3: Empower Your Team to Make Decisions
Even if you are the one in charge of managing the project, your team still needs to make their own decisions. An empowering environment is a good motivator and helps them go above and beyond.
Step #4: Prioritize Your Task to Complete Work Efficiently
Time is essential when you are working on a project where priorities lie in urgent-important matrix. You can also delegate your work to your team members equally to have better productivity. Delegation does not mean you need to depend on your team completely, but you need to manage the task distributed and be sure what needs to be done is completed on time.
Step #5: Employ Project Management Tools
The most important tip in the project execution steps is to utilize project management tools such as Slack, Trello, and Kiss flow project. Using appropriate project management tools can be a major differentiating factor when it comes to successful project execution.
With help of such tools during the completion of your project, you can gain an in-depth knowledge of your work status. You can also reduce the need for manual tracking as these tools send you notifications about your deadlines and priorities.
Step #6: Measure Progress Regularly with the Team
A regular check of progress is most important in project management planning. There is no accurate way of knowing if you are on track if you don’t measure your progress regularly. Arrange meetings with your team weekly and measure risks regularly as well. The earlier you find what the risks are, the earlier you can solve them. This helps a lot in the execution step as you won’t have many obstacles to cross at that moment and you can print without a glitch.
Step #7: Celebrating Accomplishments with the Team
Encouragement is what a team needs to compete for their tasks diligently and to build up encouragement you have to celebrate achievements. Break down tasks into milestones and celebrate even a small accomplishment. Project execution is the longest and tiring phase and therefore you need to be able to encourage their morals from time to time.
This step also helps to credit your team members rather than individual credibility. The project is a team effect and therefore they need to be appreciated.
Step #8: Maintaining Your Stakeholder’s Expectations
Another useful tip is to manage and execute the expectations of your stakeholders as they provide the resources and fundings. This includes answering their needs and addressing any other issues they may have. You also need to ensure them that the project is on track and explain what the process of project execution entails.
Step #9: Frequently Update Your Client About the Project Status
Updating your client regularly about the stunts of your project can help them feel relaxed. This is a common way to build trust and partnership. Your client feels happy and appreciated at the same time, it also helps you gain an advantage in future projects. You can also seek feedback from your client on regular basis depending on the level of the project which has been delivered and if it needs some changes, you can modify it at the early stages itself.
Step #10: Quality Assurance Check
Quality assurance is an important procedure which many neglects during project execution. This step helps evaluate procedures, plans, analyses, and processes to help you complete your project according to the specifications. The quality of the deliverables is a vital thing to take care of. You and your team must be able to manage all important resources and contractors to make sure the project is completed accordingly. The best way is to consistently monitor the project status, potential risks, requirements, and quality assurance.
“No matter how good the team or how efficient the methodology, if we’re not solving the right problem, the project fails.” – Woody Williams
Here are some points you need to make sure about:
- Ensure you have completed testing everything
- Assure you have enough training
- See if you have completed all the tasks
- Ensure you have done and signed all the deliverables
After the completion of the project, a thorough check-up on everything is a key project execution step that you should never forget. Because in this phase, you will ensure that you have systematically put everything for implementation, rollout, and deployment.
These tips will always help you carry out a successful project no matter what the theme or background of the project is. Always remember that the team members need technical skills and experience in project execution to complete their job efficiently. If needed you can train them in advance so that there are no roadblocks during the execution phase.
A successful and effective project execution involves proper management of resources and people, so treat them well. Look forward to performing and integrating all activities according to the project plan. If you follow through with the above guidelines carefully, this very common project execution plan will help you achieve what you aim for in a project. You will be able to deliver all the things you have outlined in your project quite effectively and easily.